A progress claim asks to be paid for the work done so far. This free Excel template works out the amount from your payment stages, adds the approved variation orders, takes off retention and previous claims, and lists the backup you attach.
Every contract is a little different, so start from the payment terms in yours. A clear claim usually shows:
Singapore's Building and Construction Industry Security of Payment Act gives parties to construction contracts a statutory right to progress payments, and a fast adjudication process when payment is disputed. BCA's Security of Payment page explains who it covers and has sample forms for payment claims and payment responses.
This template helps you prepare a clear claim. It does not decide whether your contract is covered or what you can claim. Check BCA's guidance and, if needed, ask your lawyer.
One printable claim sheet and a How to use sheet. Pale yellow cells are for your figures; everything else calculates. The claim sheet has four blocks:
| Block | What it works out |
|---|---|
| Contract sum | The original contract sum plus approved VOs gives the revised contract sum |
| Work done by payment stage | Each stage's value from its percentage of the contract, then the work done from the percentage complete |
| Amount claimed | Gross value to date, less retention and previous claims, plus GST, gives the total due this claim |
| Supporting documents | A checklist of the backup attached, with a reference for each |
The payment stages match the ones in our renovation quotation template, so a job can run from quote to final claim on the same stages.
Five steps. Set up the stages once per job, then each claim is an update.
Copy the payment stages and percentages from the contract into the stage table. Keep one file per job and save a copy for each claim.
For each stage, enter how much is complete to date. Use the supervisor's update and site photos, not memory.
Enter the approved VOs completed to date, the retention rate if your contract has one, and the total of previous claims.
Tick off the photos, site report and signed VOs, and note where each one is filed.
A person in your firm checks the amount due before the claim goes out. Then send it and note the payment due date.
An Excel file with one printable claim sheet that calculates the amount due, and instructions. Fill in the form and the download appears straight away.
An Excel file you can fill in straight away. It also opens in Google Sheets and Numbers.
Download the progress claim templateMore free templates
Lynqra builds systems for Singapore ID, renovation and D&B firms that draft each claim when the site team marks a stage done, gathering the photos, site notes and signed VOs for that stage. Unsigned VOs are flagged. A person in your firm approves the amount before the claim is sent, and if payment runs late, a reminder is drafted for your team to send.
See progress claim automation, or read our guide to the subcon and project billing handoff.
A progress claim sets out the work done so far under a contract and the amount due for it. An invoice is the bill for an agreed amount. Check your contract for which one it asks for, and when.
Yes. Enter the retention rate in your contract, or leave it at 0% if there is none. The retention is taken off the gross value to date.
No. It calculates and lays out the claim. Whether a contract is covered, and what can be claimed, are questions for your contract, BCA's guidance and your lawyer.
Yes. Fill in the short form and the download appears straight away. You can use and change the file for your own firm's jobs.
Yes. Upload the file to Google Drive and open it with Google Sheets, or open it in Numbers. The formulas and drop-down lists work in both.
Related guides for ID and renovation firms
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