A clear quotation saves arguments later about what was included, what it costs and when it is paid. This free Excel template sets out a renovation quote by trade, with GST, a payment schedule, exclusions, terms and a signature block. Below: what a quotation must contain, how to fill this one in, and the mistakes to avoid.
Whether you send it as a PDF or print it for the client to sign, a quotation should answer three questions without a phone call: what exactly will be done, what it costs, and when the client pays. In practice that means:
HDB requires renovation works in HDB flats to be carried out by contractors listed in its Directory of Renovation Contractors, and some works need a permit before they start. HDB's page on applying for renovation approval explains which. If your quote includes hacking, wall changes, windows or similar works, say in the quote that they are subject to approval. For condominiums, check the management's renovation rules and any deposit, and say in the quote who pays for it.
One Excel file with two sheets. The Quotation sheet is the document you send. The How to use sheet explains each part and can be deleted before you send the file. Pale yellow cells are for your details; amounts, subtotals, GST and the payment schedule calculate.
| Trade section | Typical items already listed | Units |
|---|---|---|
| Preliminaries, protection and permits | Floor, lift and common area protection; permit or management approval; site supervision | lot |
| Hacking and demolition | Floor and wall tiles; walls, subject to permit; existing carpentry | sq ft, lot |
| Masonry and tiling | Floor and wall tiles; waterproofing to wet areas; floor screeding | sq ft |
| Carpentry | Kitchen top and bottom cabinets, wardrobe, shoe cabinet, TV console | ft run |
| Ceiling and partition | False ceiling, L box or cove light pelmet, partition wall | sq ft, ft run |
| Electrical | Power points, lighting points, distribution board works | point, lot |
| Plumbing and sanitary | Water points, sanitary wares, kitchen sink and tap | point, lot |
| Painting | Walls and ceiling, doors and frames | lot, no. |
| Glass, aluminium and doors | Shower screen, windows, bedroom doors | no. |
| Cleaning and disposal | Debris disposal, final cleaning | lot |
| Others | Blank rows for anything else |
Below the items come the total, discount, GST and total payable, a payment schedule by stage, the exclusions, the terms and the acceptance block. Rates and quantities are left blank for you to fill in.
Five steps. The template does the arithmetic; your team decides every price.
Your firm's details once, then the client, property type and quotation number for each job. Insert your logo above the title if you want it on the printout.
Keep the items you need, type the quantity and your rate, and the amount calculates. Delete rows you do not need, or insert rows inside a section.
Name the material, brand and finish in each line. A wardrobe described only as laminate leaves room for argument. The laminate brand, series and colour do not.
Enter any discount, set GST to 0% if your firm is not GST-registered, and make sure the payment stages add up to 100%.
Edit the exclusions and terms to fit your firm, save the sheet as a PDF, and file the signed copy with the job. Later changes go on a variation order.
An Excel file with eleven trade sections, totals, GST, a payment schedule, exclusions, terms and a signature block. Fill in the form and the download appears straight away.
An Excel file you can fill in straight away. It also opens in Google Sheets and Numbers.
Download the renovation quotation templateMore free templates
A template fixes the layout. It does not stop the retyping: site notes into the quote, the quote into the VO, the VO into the claim. Lynqra builds systems for Singapore ID and renovation firms that draft the quotation from your own template and rate list, using the designer's site notes and photos. A person in your firm checks every line and approves the price before anything goes to the client.
See quotation and variation order automation, or everything we automate for ID and renovation firms.
Only if your firm is GST-registered. The template has a GST rate cell: set it to 0% if you are not registered, and check the current rate with IRAS if you are.
The usual ones for renovation work in Singapore: square feet for tiling, flooring and ceilings, foot run for carpentry, points for electrical and plumbing, and lot or number for the rest. You can change any unit.
Yes. The terms sit in input cells, so you can replace them with your firm's own wording. They are a starting point, not legal advice.
Yes. Fill in the short form and the download appears straight away. You can use and change the file for your own firm's jobs.
Yes. Upload the file to Google Drive and open it with Google Sheets, or open it in Numbers. The formulas and drop-down lists work in both.
Related guides for ID and renovation firms
Bring the quotation, VO, claim or update that takes your team the longest. There is no commitment, and a person in your firm stays on prices, payments and customer commitments.
Book a free consult