Lynqra builds AI agents, automations and small apps for Singapore interior design, renovation and design-and-build firms with about 5 to 50 staff. The system drafts your quotations, variation orders, progress claims and client updates. Your team checks them, and nothing goes to a client until someone in your firm approves it.
Most of the admin in a renovation firm sits between the site and the office. A designer measures up and writes notes. Someone at the office turns those notes into a quotation in Excel. The client asks for a change on site, the supervisor agrees in the WhatsApp group, and a week later nobody is sure whether the change was priced, approved or signed.
None of this is difficult work. It is retyping, chasing and remembering, spread across chat groups, email and spreadsheets. It also sits close to the money. A variation that never gets written up is work you do for free, and a progress claim that goes out late is cash that comes in late.
The work we see most often in ID and renovation firms:
Each one is a separate build with its own fixed quote. Most firms start with one and add the next once it runs.
Quotes drafted from your own template and rate list. Site changes turned into priced VOs that wait for your approval and the client's signature.
Claims drafted from your payment schedule, site photos and signed VOs. Payment tracked after the claim goes out, with a reminder drafted when it runs late.
Client updates written from site photos and notes, change requests tracked, subcons told about approved changes, and defects lists kept to closure.
Your team keeps working the way it does today. The system picks up what they send and does the drafting.
Site notes, WhatsApp messages, photos, supplier quotes and subcon invoices. Nobody has to learn a new place to put things on the first day.
Quotation lines, a VO with the price change, a claim with its backup, or a short update for the client, in your firm's format.
Prices, VOs, claims and anything going to a client wait for someone in your firm. The system never sends these on its own.
The signed VO, the claim and its payment status sit against the job, so anyone in the office can see what is still pending.
Every Lynqra build keeps a person on prices, payments and customer commitments. In a renovation firm that means your team decides:
The system does the drafting, the filing and the reminders. It flags what looks wrong, such as a VO with no signature that is about to go into a claim. It does not decide.
There are good off-the-shelf tools for interior design and renovation firms. If one fits the way your firm quotes and runs jobs, use it, and we will tell you so in the consult. Firms usually come to us when their process does not fit the software, when the site team will not leave WhatsApp, or when they already have a tool and the gaps around it are still done by hand.
| Option | Works well when | Watch out for |
|---|---|---|
| Keep Excel and WhatsApp | You run a few jobs at a time and one person holds it all together | Everything depends on that one person remembering |
| Off-the-shelf ID or project software | Your process already matches how the software works | Retraining the team, and site information that still lives in chats |
| Automation or a small app from Lynqra | Your templates and habits work, but the retyping and chasing do not | It needs one clear first workflow and someone in your firm to own it |
Pick the one workflow that costs your team the most time or money. For most ID and renovation firms it is one of these:
If you work alone, or you run one or two jobs at a time, the admin is probably not big enough to justify a build. A tidy template and a weekly routine may serve you better, and our free templates for renovation firms are a good place to start. And if you want a system that runs jobs with nobody checking it, we are the wrong partner. Every build we do keeps a person on prices and client commitments.
The same three steps for every firm. You know the scope and the price before any work starts.
Bring one workflow. We map how it runs today, from the site to the client, and agree what to automate and what must stay with your team.
You get a written quote and timeline. We build around your templates and the tools your team already uses, and add a small app only where something is missing.
The new flow runs alongside your current one first. We train the people who will run it and watch the first jobs before anything expands.
No. Most firms keep WhatsApp for site and client chat. The automation picks up the messages and photos your team already sends, and your team still decides what goes back to the client.
No. The system fills in your existing template, so clients see the same documents they see today.
No. Quotations, VOs, claims and client updates wait for approval from a named person in your firm.
It depends on the workflow. You get a scoped timeline in writing after the free consult, before you commit to anything.
The consult is free. If the workflow is worth building, you get a fixed-scope quote before any work starts.
Funding pathways such as EDGE may be assessed case by case, subject to eligibility and approval. We work with advisory partners on funding and never promise a grant.
No. The new flow runs alongside your current process, and your team switches over once the outputs match.
Guides for ID and renovation firms
Bring the quotation, VO, claim or update that takes your team the longest. There is no commitment, and a person in your firm stays on prices, payments and customer commitments.
Book a free consult