Lynqra builds AI agents, automations and small apps for Singapore M&E and specialist contractors: electrical, ACMV, plumbing and sanitary, fire protection and lightning protection. The system reads tender drawings and drafts your BOQ, submissions, variations and progress claims. Your estimators and project managers check them, and nothing goes to a main contractor or consultant until someone in your firm approves it.
Most of the paperwork in an M&E firm sits on either side of the site work. Before the job, an estimator works through a stack of tender drawings and specifications, counting fittings and measuring cable and conductor runs by hand, then prices it all in a BOQ in Excel. Once the job starts, the firm owes the main contractor and the consultant a steady stream of submissions, site records, variations, claims and handover documents.
Much of it is retyping and checking. Quantities are copied from marked-up PDFs into spreadsheets. A site instruction given in the WhatsApp group has to become a written, priced variation before it can go into a claim. And payment claims run on dates set by the contract and the Security of Payment Act, so a claim that goes out late, or a payment response nobody tracked, is money that arrives late.
The work we see most often in M&E and specialist contractors:
Each one is a separate build with its own fixed quote. Most firms start with one and add the next once it runs.
AI reads the tender drawings and specification, counts the items you price and measures runs at drawing scale. Your BOQ template is filled with a sheet reference on every line, so the estimator can check it and set the rates.
Material submissions assembled from your datasheets and certificates, with every consultant comment and resubmission tracked. Handover packs built from testing records, O&M documents and as-built drawings.
Site instructions logged when they are given, priced as variations for your approval, then carried into progress claims with their backup. Claim and response dates tracked so nothing lapses.
Your team keeps working the way it does today. The system picks up what they send and does the drafting.
Tender packages, consultant comments, site instructions in WhatsApp and photos from the site team. Nobody has to learn a new place to put things on the first day.
A take-off with sheet references, a BOQ in your format, a submission and its register, a priced variation, or a claim with its backup.
Quantities, rates, variations, claims and anything going to a main contractor or consultant wait for a named person in your firm. The system never sends these on its own.
Each submission, variation and claim sits against the project with its status and due dates, so anyone in the office can see what is still open.
Every Lynqra build keeps a person on prices, payments and customer commitments. In an M&E firm that means your team decides:
The system does the counting, drafting, filing and reminders. It flags what looks wrong, such as a variation with no written instruction behind it that is about to go into a claim. It does not decide.
There are good take-off and estimating tools, and good project software for contractors. If one fits how your firm prices and runs jobs, use it, and we will tell you so in the consult. Firms usually come to us when a tool covers one step but the work between steps is still done by hand: quantities retyped into your own BOQ format, submissions tracked in a spreadsheet, site instructions that live in chat.
| Option | Works well when | Watch out for |
|---|---|---|
| Keep Excel, PDFs and WhatsApp | You price a few tenders a month and one estimator knows every rate | Take-off time grows with every tender, and counts are hard to check later |
| Dedicated take-off or estimating software | Your estimators will use it daily and your drawings suit it | Seat licences, training, and output that still has to go into your own BOQ format |
| Automation or a small app from Lynqra | Your BOQ templates, rates and habits work, but the counting, retyping and chasing do not | It needs one clear first workflow, drawings good enough to read, and someone in your firm to own it |
Pick the one workflow that costs your team the most time or money. For most M&E and specialist contractors it is one of these:
If you price a few small jobs a month from simple layouts, a take-off build is unlikely to pay for itself, and a tidy BOQ template may serve you better. The drawings matter too. Take-off works best on PDFs exported from CAD. Scanned or hand-marked drawings are much harder to read, and if yours are not good enough we will tell you after the test.
And if you want a system that prices and submits tenders with nobody checking it, we are the wrong partner. Every build we do keeps a person on quantities, prices and anything sent to a main contractor.
The same three steps for every firm. You know the scope and the price before any work starts.
Bring one workflow and one real example, such as a closed tender and the BOQ you submitted. We map how it runs today and agree what to automate and what must stay with your team.
You get a written quote and timeline. We build around your templates and the tools your team already uses, and add a small app only where something is missing.
The new flow runs alongside your current one first. We train the people who will run it and watch the first jobs before anything expands.
Often, but it depends on the drawings. Vector PDFs exported from CAD are far easier to read than scans. Before you commit, we run the take-off on one of your closed tenders and compare it line by line with the BOQ you submitted. We do not quote an accuracy figure before that test.
Lightning protection is a good test case, because most of the take-off is repeated symbols and measured runs on roof plans and elevations: air terminals, test joints, earth pits and conductor lengths. Every firm draws them differently, so we prove it on one of your closed tenders first, and your estimator checks the counts against the design. Handover is document heavy too. Systems are designed to SS 555, and BCA's completion guide asks for a lightning protection test report and as-built plans endorsed by a Professional Engineer (Electrical), which the system can help assemble for the PE to review.
No. BOQs, submissions, variations and claims wait for approval from a named person in your firm.
Yes. Under the Act, a payment response is due by the date in the contract or within 21 days of the claim being served, whichever is earlier, and within 14 days if the contract says nothing. The system tracks those dates for each claim and reminds the right person before one passes. It does not give legal advice, so check anything unusual with your lawyer.
Our tender monitoring build reads public listings, scores fit and helps prepare the proposal. A person reviews the bid and submits it. It does not log in to supplier accounts or submit bids.
The consult is free. If the workflow is worth building, you get a fixed-scope quote before any work starts.
Funding pathways such as EDGE may be assessed case by case, subject to eligibility and approval. We work with advisory partners on funding and never promise a grant.
Guides for M&E and specialist contractors
Official sources
Bring a closed tender, a claim or a submission that takes your team the longest. There is no commitment, and a person in your firm stays on prices, payments and customer commitments.
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